Comments on: iGTD and Mail.app http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/ up to the minute updates Sat, 22 Nov 2008 12:50:57 +0000 http://wordpress.org/?v=2.2 By: John Noble http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-32719 John Noble Thu, 12 Jun 2008 09:15:47 +0000 http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-32719 This might be an old thread, but I'll make this comment anyway. For me the perfect solution to "archiving" email is to route all mail through 2 mailboxes. In my instance the first is Gmail - free, massive storage - which then bounces all mail on to another account (which may as well be Gmail as well). Account 1 is your archive. You don't work from it - it just keeps everything. Never delete anything. Have Mail.app look at it every now and then so it downloads mail and Spotlight does its work. Account 2 is your working account. Do your stuff in there but when you're done with an item in your Inbox, delete it. Account 1 has a copy. Simple, easy, and thanks to Spotlight very effective. This might be an old thread, but I’ll make this comment anyway.

For me the perfect solution to “archiving” email is to route all mail through 2 mailboxes. In my instance the first is Gmail - free, massive storage - which then bounces all mail on to another account (which may as well be Gmail as well).

Account 1 is your archive. You don’t work from it - it just keeps everything. Never delete anything. Have Mail.app look at it every now and then so it downloads mail and Spotlight does its work.

Account 2 is your working account. Do your stuff in there but when you’re done with an item in your Inbox, delete it. Account 1 has a copy.

Simple, easy, and thanks to Spotlight very effective.

]]> By: Leo A. D'Angelo http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-14814 Leo A. D'Angelo Sun, 07 Oct 2007 22:13:56 +0000 http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-14814 Great article. I too am making the transition from mailtags to iGTD. I wanted to offer an alternative for archiving e-mail. It's a bit more complicated to setup than mail steward. However, its FREE and it stores the e-mail in a non-proprietary format. My solution is simple. I've setup fetchmail to fetch my e-mail. I can then access my e-mail a few different ways. Spotlight, pine (or gnus) and/or IMAP. I've setup a local imap server to access my 'archive' directly via Mail.app. I hope someone finds this useful. Great article. I too am making the transition from mailtags to iGTD.

I wanted to offer an alternative for archiving e-mail. It’s a bit more complicated to setup than mail steward. However, its FREE and it stores the e-mail in a non-proprietary format.

My solution is simple. I’ve setup fetchmail to fetch my e-mail. I can then access my e-mail a few different ways. Spotlight, pine (or gnus) and/or IMAP. I’ve setup a local imap server to access my ‘archive’ directly via Mail.app.

I hope someone finds this useful.

]]> By: Darla http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12689 Darla Mon, 16 Jul 2007 18:53:12 +0000 http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12689 Even if you don't/can't do a screencast, it would be great to have screenshots of your email and iGTD integration. I appreciate the level of detail you're offering. It's very helpful. Keep up the great work. Even if you don’t/can’t do a screencast, it would be great to have screenshots of your email and iGTD integration. I appreciate the level of detail you’re offering. It’s very helpful. Keep up the great work.

]]> By: Matt http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12575 Matt Fri, 13 Jul 2007 14:21:43 +0000 http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12575 I've been looking to get out of Entourage, and this may be the trick - thanks! I'm going to try this out. I’ve been looking to get out of Entourage, and this may be the trick - thanks! I’m going to try this out.

]]> By: brett http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12092 brett Thu, 28 Jun 2007 23:20:28 +0000 http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12092 @dgaland: I'm thinking about it. I just suck at making screencasts. I like writing because I can hit the backspace more easily ;). @dgaland: I’m thinking about it. I just suck at making screencasts. I like writing because I can hit the backspace more easily ;).

]]> By: brett http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12091 brett Thu, 28 Jun 2007 23:15:38 +0000 http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12091 You're not wrong. MailTags' functionality is quickly being replaced in my system and it's core feature set is becoming less useful. However, I still make frequent use of the keywords function and use it to quickly search and organize my emails into smart folders. The more I archive with iGTD, though, the more I'll wean off of that system. So I suppose, in the end, my endorsement of MailTags comes more from habit rather than it being a prerequisite for this system. You’re not wrong. MailTags’ functionality is quickly being replaced in my system and it’s core feature set is becoming less useful. However, I still make frequent use of the keywords function and use it to quickly search and organize my emails into smart folders. The more I archive with iGTD, though, the more I’ll wean off of that system. So I suppose, in the end, my endorsement of MailTags comes more from habit rather than it being a prerequisite for this system.

]]> By: Durbrow http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12088 Durbrow Thu, 28 Jun 2007 21:10:18 +0000 http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12088 Thanks for these tips. But I am still confused about MailTags. Can't you just hit the function key for a new iGTD item (f5) and add your own tag and due date? I am still at a lost of the advantage of MailTags. Thanks for any info. I did explore MailTags but it seems unnessary with iGTD. I am probably missing something. Thanks for these tips. But I am still confused about MailTags. Can’t you just hit the function key for a new iGTD item (f5) and add your own tag and due date? I am still at a lost of the advantage of MailTags. Thanks for any info. I did explore MailTags but it seems unnessary with iGTD. I am probably missing something.

]]> By: dgaland http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12085 dgaland Thu, 28 Jun 2007 18:57:41 +0000 http://blog.circlesixdesign.com/2007/06/27/igtd-and-mailapp/#comment-12085 fantastic series- inspiring me to clean up my system and maybe move from the slowly evolving OmniFocus to iGTD. Any chance you could put together even a brief screencast showing your system in action? fantastic series- inspiring me to clean up my system and maybe move from the slowly evolving OmniFocus to iGTD. Any chance you could put together even a brief screencast showing your system in action?

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